2021 Parish Council Minutes of Meetings

MINUTES OF THE ZOOM MEETING HELD ON THE 13th APRIL 2021 AT 7.30 pm

PRESENT

Councillors N Marshall (In the chair) P Bedford (Boston Borough Councillor), J Godwin, R Pearson, B Posey and J Tillson

Boston Borough Councillor J Welbourn

Rev Andrew Higginson (logged on at 7.40 pm for the War Memorial item)

Mrs J Banes (Clerk)

1  APOLOGIES/COUNCILLORS

1.1  Apologies received and approved from Parish Councillor M Swift (working late in connection with Covid)

1.2  Co-option of Further Councillors

It was proposed by Councillor Posey, seconded by Councillor Godwin and unanimously agreed that Shaun Pearson and Amy Pearson be co-opted onto Freiston Parish Council.

2  NO POLICE REPORT

(Apologies and report received following the meeting from PCSO H Baker, three incidents of anti-social behaviour in Croppers Lane and one on Ball Pasture.

3  MINUTES

The minutes of the meeting held on the 16th March 2021 having been circulated were agreed and formally approved.

4  MATTERS ARISING

It was noted that it had been confirmed that there were no issues with the static caravan, and the container at a further property would be moved in due course, this would be monitored.

5  DECLATIONS OF INTEREST

6  PLANNING

6.1  B/21/0046  -  The application of a single storey side extension at 5 Rowan Fields, for Mr P Stanney had been granted.

6.2  B/21/0050  -  The application for erection of an Agricultural Storage Building at Mill House for F W Marshall & Sons had been granted.

6.3  B/20/0482  -  No decision had yet been made on the application for change of use of greenhouse to storage and the change of use of poultry building to half storage half light vehicle repairs at Shore Road for F W Marshall & Sons.

6.4  B/21/0095  - No decision had yet been made on the application for proposed extension to form additional accommodation at 11 Homers Lane for Mr S Griffiths.

6.5  B/21/0068  -  Application for conversion of barn into residential dwelling (C3) to include an increase in height and the erection of a single storey rear extension and installation of new access and private driveway at barn on the north side of Boston Long Hedges, Freiston Ings for Mr Richard Wright was discussed.  No objections.

6.6  B/21/0120  -  Application for proposed two storey side extension and alterations to the existing roof to form a gable end at 7 Butterwick Road for Keri Brown was discussed.  No objections.

6.7  B/21/0137  -  Application for two storey side extension and front extension following demolition of existing conservatory, rendering of existing dwelling, replacement windows and installation of a wildlife pond at Bank House Farm, Hobhole Bank, for Mr T Ayton was discussed.  No objections.

7  PARISH MATTERS

7.1  Highways  -  Councillor Pearson stated he was reporting several issues.

7.2  War Memorial Site  -  Rev Higginson updated the council on the situation and stated that he would forward the sketch to the Clerk for distribution.  It was confirmed that Veres would be working on the kerb at the end of May.  It was noted that LCC had confirmed that they would contribute £1500.

The vicar stated he would try to arrange a Parish Magazine for the 3rd week in May.

7.3  Standing Orders  -  It was unanimously agreed to approve the current Standing Orders.

7.5  Financial Regulations  -  It was unanimously agreed to approve the current Financial Regulations.

7.6  Asset Register  -  It was unanimously agreed to approve the Asset Register, (at £32,569).

7.7  Risk Assessment  -  It was unanimously agreed to approve the Parish Council Risk Assessment, making the amendment for the  new details for the website.

8  CORRESPONDENCE

8.1  Various emails including those from Boston Borough Council and LALC, had been forwarded to all councillors.  Copies of the Clerks and Councils Direct had been handed to the Chairman.

8.2  Information from RBLI regarding VE Day, 8th May 2021 would be handed to Councillor Marshall. 

9  FINANCE

9.1  The Clerk presented the Accounts for the year ending on the 31st March 2021 showing a balance of receipts over payments of £4291.21.  The councillors accepted these and they would now be presented for formal approval at the Annual General Meeting.  The end of year balance was £51,407.36, which included reserves in hand, FPFA, £4590.86; Freiston PCC, £4300; Church Restoration, £7,500 and War Memorial, £3000.

9.2  The Clerk stated that the external documents had now been electronically received from PKF Littlejohn (the same auditors as the previous year) and she had arranged meetings with Evelyn Sands, Internal Auditor.  The documents would be prepared for the Annual General Meeting by the Clerk and the Chairman.

9.3  The account up-date had been forwarded to all councillors, noting that the VAT for 2020/21 had been received and the April precept (less the footway lighting cost) had also been received.

9.4  The following payments were agreed.

10  DATE OF NEXT MEETING

The next meeting would be held on the 18th May 2021 commencing at 7.00 pm with the Annual General Meeting, at the Danny Flear Community Centre.

There being no further business the meeting closed at 8.25 pm.