January 2024 Minutes
FREISTON PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD AT THE DANNY FLEAR COMMUNITY CENTRE ON Thursday 18th January 2024, at 7:30pm
Minutes taken by The Clerk: Mrs Val Austin
(These minutes will be checked at the next meeting before the council amends/approves them as a correct record)
PRESENT
Councillors: Cllr Nigel Marshall (Chair), Cllr Bridgett Posey, Cllr Peter Bedford, Cllr Roy Pearson, Cllr Amy Marshall, Cllr Judith Godwin, Cllr Shaun Pearson, Cllr Tony Wheeler and The Clerk Val Austin.
Also Present:
Lincolnshire County Councillor: Paul Skinner
The meeting was called to order at 19:30pm
1. Chairman to open the meeting: Hello & Welcome to a New Year.
2. Apologises: To receive and accept apologises where a valid reason for the absence has been given to the clerk prior to the meeting.
• Cllr Simon Pearson – No apologises received.
3. Public Forum: No members of the public were present
4. Police Matters: Stats and incidents are available to view on the police website. Local Crime information website www.streetcheck.co.uk. October 23 and November 23 – To be presented at the meeting
October 2023 – No Crimes
Within half a mile
November 2023 – Shore Road – PE22 0NH – Anti Social Behaviour – On or near sports/recreation area.
November 2023 – Church Road – PE22 0LA – Anti Social Behaviour
5. Minutes: To approve the minutes of the Parish Council meeting held on the 16th November 2023. To resolve as a correct record and to authorise the Chairman to sign the official minutes
• All councillors resolved for the chairman Cllr Nigel Marshall to sign the minutes.
6. Declarations of interest (if any): To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests
• No declarations received
7. Planning update: Town and Country Planning Act 1990 - To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by Boston Borough Council. – No Planning applications received.
8. Parish Matters / Matters Arising / Updates
8.1 Street Lights – Ongoing. – No further information – Nothing to report
8.2. To Note: - Signage on the A52 for Post Office and Butchers – Cllr Shaun Pearson has been asked about the procedure for permission for the signage on the A52. The Clerk has contacted LCC highways to find out the necessary procedure. – Nothing to report
8.3. Highway & Roads – Update
• Cllr Roy Pearson mentioned the pot holes were repaired but are now in poor condition again.
• Cllr Paul Skinner mentioned he will be having a walk around with a highways officer in early February 2024, and will point out the pot holes and report back.
• Spittal Hill Road, has large pot holes as you turn in or out of the junction.
• Clampgate Bridge, Is the Grit Bin Freiston’s or Fishtofts, Cllr Paul Skinner to look into and advise.
• TOR’s are in the system and advised that they take time for the TOR’s to be processed, these refer to Church Road and Shore Road.
8.4. Play Equipment purchase – Councillors to decide on what contactor to use.
8.4.1 List of Contactors – See Appendix A
8.4.1.1 - Cllr Nigel Marshall read out the reports of the quotations, and proposed and Cllr Judith Godwin seconded, all councillors agreed to go with the Wicksteed Quote. The clerk to contact Wicksteed to confirm and find out when the installation would begin.
8.5. Christmas in Freiston – Update – The majority of the councillors agreed to the following winners:
1st Prize O’Malley The Sycamore’s
2nd Prize Bourne’s The Elms
3rd Prize Foster’s The Old Chapel
Best Tree McCartney’s Avonlea
Councillor Nigel Marshall, presented the prizes to the winners. Details of the winners will go on Facebook. (Cllr Marshall gained permission from all the winners for their names to be published)
8.5.1 To Note: The Christmas Tree: the clerk gave Cllr Nigel Marshall more lights for the tree the plug was damaged, however Cllr Marshall repaired the plug, the clerk purchased a star for the top of tree, unfortunately both were not added to the tree.
8.5.1.1 Cllr Nigel Marshall thanked Cllr Shaun Pearson with his help of putting the Christmas tree up, by supplying the support structure for the base of the tree. Cllr Shaun Pearson has the Christmas tree lights and star for the coming year.
8.6. Horses in residents garden – To discuss and resolve action to take regarding the horses in the residents’ garden. The clerk has looked into this and according to research, the resident would require planning permission to keep horses in the garden.
8.6.1 All councillors agreed that the only course of action would be to contact RSPCA, the clerk to deal.
8.7. Flag on flagpole – To discuss and resolve: regarding the flying of a flag all year round. – See appendix B below.
8.7.1 Councillors resolved for the flag to start flying again from 1st March 2024, to put the union jack flag up in conjunction with the upcoming D Day celebrations on the 6th June 2024.
8.8. Parking along Church View – To discuss and resolve: what action to take for the grass verge along Church View, taken from November 2023 meeting.
8.8.1 After discussions on many aspects including, reflective signs, Cllr Paul Skinner will find out who owns the stretch of land, possibly LCC highways.
Cllr Paul Skinner to will talk to highways about lorries parking overnight along the road.
8.9. D-Day Celebrations 6th June 2024 – To discuss and resolve: do Freiston want to participate in the celebrations and to purchase a lamp of light?
8.9.1 All councillors resolved not to purchase a lamp of light for the D Day celebrations.
8.10. March 2024 Newsletter – To discuss what is required in the March newsletter.
8.10.1 Cllr Nigel Marshall mentioned the YMCA, bringing communities together to go in the newsletter
Cllr Judith Godwin mentioned having something of local interest in the newsletter. The clerk to contact RSPB and We’ll meet again museum.
8.11. Policy to be adopted – To agree and resolve: -
Subject Access Request Procedure
The clerk sent the policy to all councillors. All Councillors resolved the adoption of this policy.
9. Finance:
9.1 Bank Account: Statement of accounts as at 18th January 2024
• Treasurers Account Balance - £2,874.10
• Business Bank Instant Balance - £47,979.24
• Fixed Term Deposit Account Balance - £30,000.00
9.2 To approve the accounts for payments
• Payments due January 2024 - £3026.55
• Payments made November, December 2023 & January 2024 - £2,213.59
• Receipts received November, December 2023 & January 2024 - £1,201.67
9.3 Savings Account – The savings account has now been set up by Lloyds Bank
9.3.1 To Note – The Savings account has now been set up by Lloyds Bank.
• The clerk advised that the savings account was set up on 16th November 2023 and showed the councillors the summary information from Lloyds Bank.
9.4 To Note – The precept request has been received by Boston Borough Council, dated 8th January 2024, for the total of £35,000, as agreed in the November 2023 meeting.
10. Date of next parish council meeting: Thursday 15th February 2024 at 7:30pm
11. Any other business to go forward to the February 15th 2024 Agenda.
With no other business to go forward to the February meeting, the parish council meeting closed at 20:18pm
8.4.1 List of Contactors – Appendix A
A: Calcoo Total cost £10,788.00 – Grass mat pads for roundabout. Plus approx. £2,800 for wet pour, just under the roundabout, not including the swings and other play equipment.
B: GL Jones Total cost option 2 £14,175.00 – Grass mat pad for roundabout, not including the swings and other play equipment.
C: Sovereign Total cost option 2 £23,970.71 – This price includes the Black Wet pour for the roundabout, not including the swings and other play equipment.
D: Wicksteed Total cost £17,360.49 – This price includes the Coloured wet pour – (This price may change as they are re-quoting) Wet pour for swings etc is £7,435.00 (this price may change)