2019 Parish Council Minutes of Meetings

MINUTES OF THE MEETING HELD AT THE DANNY FLEAR COMMUNITY CENTRE ON TUESDAY, 18th JUNE 2019 at 7.30pm

PRESENT:

Parish Councillors: N Marshall (Chairman), P Bedford (Boston Borough Councillor), J Godwin, R Pearson, B Posey, T Short and J Tillson

Angela Purkis (Councillor elect)

Helen Whittleton and Sarah Scarbro from Freiston Hall School

Lincolnshire County Councillor P Skinner

PCSO Hannah Baker

1 member of the public

Mrs J Barnes (Clerk)

Helen Whittleton gave a detailed report on the current situation, stating that they were aware of all previous issues. No opening date had yet been confirmed but they would keep the Parish Council updated.  The School would cater for up to 12 students from all over the country with learning difficulties, aged from 8 to 18 years.  They had also noted that parking could be arranged at The Danny Flear Community Centre if required.  Thanks were recorded for their report.

1    APOLOGIES received from Parish Councillor M Sheldon and Boston Borough Councillor J Welbourn  

2    CO-OPTION OF A FURTHER PARISH COUNCILLOR

Councillor Posey proposed and Councillor Godwin seconded that Angela Purkis be co-opted.  This was unanimously agreed.  Councillor Purkis signed the declaration of acceptance of office.

3    POLICE REPORT 

PCSO H Baker stated that there was no issues to report.

4    MINUTES 

4.1    The minutes of the Annual General Meeting held on the 21st May 2019 having been previously circulated were approved.

4.2    The minutes of the meeting held on the 21st May 2019 having been previously circulated were agreed and signed by the Chairman.
    
5    MATTERS ARISING

5.1    Park Lane Manhole – This had now been dealt with.

5.2    Church Road Speed Signs – No further information received, but it was still on the list.

5.3    Bus Shelter – Councillor Tillson had checked the floor and would continue to monitor.  It was stated that materials had been purchased for the re-staining but owing to the weather this had not yet been done.

5.4    Defibrillator – It was stated that the replacement battery had now been received, left with Councillor Marshall.

5.5    Picnic-in-the Park – Councillor Posey reported on the event which had been held in the Danny Flear Community Centre, due to the weather.  It had been very successful and had been a joint effort, special thanks to Councillor Short for working outside with the ‘burgers’.  In excess of £550 had been raised for the Danny Flear Centre.  The date for next year had already been arranged, 13th June 2020.

5.6    Defibrillator Locations – It was stated that Boston Borough Council were now collating the information received.  The clerk had sent details of the Freiston location.

5.7    Scrane End – Councillor Bedford reported that Scrane End had no official street names.

6    NO DECLARATIONS OF INTEREST
    
7    PLANNING 

7.1    B/18/0246 – No decision had yet been made on the application for erection of two storey dormer style residential dwelling following demolition of existing pavilion building at Freiston Sports Club, Park Lane for Freiston Playing Field Association.   It was noted that this had been referred to the Secretary of State.

7.2    B/19/0076 – No decision on the outline application with all matters reserved for the erection of a residential dwelling at plot at The Cottage, Oak House Lane for Mrs Lindsey.

7.3    B/19/0105 – The application for single storey rear extension following demolition of existing conservatory at Field View, Church Road for Mr & Mrs French had been granted.

7.4    B/19/0148 – The application for side and rear extension following demolition of lean-to and replacement garage following demolition of existing at Emoclew, Spittal Hill Road for Mr A Rate had been granted.

8    PARISH MATTERS

8.1    Highways – Councillor Pearson stated he had reported several potholes.

8.2    Freiston Hall School – Information as received previously.

8.3    Speed Indicating Devices – It was stated that all the equipment had now been received and the Indemnity Forms had been forwarded as requested.  Contact to be made with Councillor Sheldon who had indicated that he would act as the Organiser.  Arrangements had to be made for the official sites.  The total cost was £400.68 (including VAT) and £180 would be paid by Butterwick Parish Council.

9    CORRESPONDENCE

9.1    Boston Projections – A further update on the Alternative Energy Facility had been received.

9.2    South East Lincolnshire Local Plan – Councillor Marshall had attended the Planning Meeting at Boston Borough Council and had received the adopted version of the plan.  It was agreed that this would be circulated among councillors.

9.3    Annual Resilient Communities Conference – It was stated that Butterwick Councillor and Team Leader of the Joint Emergency Group M Knowles had booked on this course due to be held on the 18th July 2019 and information was given to Councillor Tillson.

10    FINANCE

10.1    The clerk reported that the Internal Auditor had now completed her Internal Audit of the Annual Governance and Accountability Return (AGAR) for the year ending 31st March 2019.  She stated that she had noted the many changes to the documents and agreed that they had not been simplified, and fully understood the work and time involved with the presentation of the documents.  But she was pleased to report that there had been no issues in the Clerks completion.

The clerk stated that to comply with regulations, the unaudited accounts now had been printed, scanned and laminated for the noticeboard and the website.  These being done according to the dates supplied by the External Auditors publishing the said documents for the 30-working day period for public rights.   All the relevant documents had now been emailed (as requested) to the External Auditors.

10.2    The clerk presented the up-to-date accounts, together with an update of the precept spending to date and evidence of the bank balance.

10.3    The following payments were discussed and agreed.

10.41    A discussion was held on using some of the overall money in hand for further improvement work at the Danny Flear Community Centre.  It was agreed that the Parish Council would fund for new exterior doors at the centre together with new signage.  This would be organised by the Centre.

10.42    Councillor Marshall stated he would contact the vicar regarding the money in reserves for the Church Restoration work.

11    DATE OF NEXT MEETING
    The next Council meeting would be held at the Danny Flear Community Centre on Tuesday, 23rd July 2019 at 7.30 pm. 

12    ANY OTHER BUSINESS

12.1    Councillor Posey mentioned the possibility of further tree planning in the parish and she agreed to write an article for a future Parish Magazine.  Details could also be put on the noticeboard.

12.2    Concern was expressed regarding the advertising of empty properties on the Boston Borough Council website.  Councillor Bedford agreed to make enquiries.

There being no further business the meeting closed at 8.40 pm.